Personal Assistant

Personal Assistant - PA

Location: London, Hybrid Working

Length: 6 Month Initial Contract - Potential to be extended

PAYE only

Overall purpose of the role

The Personal Assistant role will provide full secretarial and administrative support for 2-3 senior bankers plus wider members of the team within Investment Banking.  We require an experienced assistant who can juggle workload and enjoys being busy in a varied role. This role is for coverage of holiday and sick leave and may change from team to team within the Investment Banking area depending where the coverage is required.

Previous experience in Diary Management, use of expense systems and booking travel is important for the role and a background as a PA / EA the Investment Banking industry is ideal.

Key Accountabilities: 

• Manage complex and detailed calendars 

• Strong attitude towards ownership of tasks

• Screen incoming calls

• Arrange and coordinate complex travel, including ensuring all business and compliance related approvals are in place

• Tact and good judgement in confidential situations; proven experience interacting with senior management

• Able to deal with people competently and confidently at all levels; builds strong relationships with clients and colleagues across the bank

• Excellent attention to detail

• Work cooperatively with other assistants, in a positive partnership to support each other

• Assist the team with tasks as required 

Key Skills/Experience: 

• Proven experience in a Personal Assistant / PA / EA / Executive Assistant / Team Assistant support role ideally within Investment Banking

• Open to experience in Banking / Private Equity industries

• Experienced in Diary Management - dealing with numerous stakeholders (internal and external)

• Previous experience with use of expenses systems such as Concur is advantageous

• Experience in booking travel - national and international is advantageous 

• Able to plan and prioritise own workload, effective time management skills and accustomed to working to tight deadlines under pressure

• Strong proficiency in Microsoft office suite of products

• Articulate with excellent verbal and written communication skills

• Deals with confidential and private information with integrity and sensitivity and demonstrates tact and good judgement in confidential situations

• Confidence to work with senior leaders and stakeholders to build good working relationships and work collaboratively.

• Knowledge of group procedures and policies in relation to Coupa, Travel, Expenses, HR tools.

About Barclays 

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group. 

Values 

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measure and reward the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it. 

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals. 

Hybrid

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home.  We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

Your Benefits 

As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrolment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.