Personal Assistant

Location: London  (Hybrid working-3 days in the office on Mon, Weds, Thurs, 2 days WFH)

Length: 6 months (possibility of extension) 

PAYE only 

Overall purpose of the role:

We are seeking a highly capable and proactive Executive Assistant to join our dynamic Group Sustainability team within BX. This is a pivotal role requiring exceptional organisational skills, a resilient personality, and the ability to thrive in a fast-paced, demanding environment. If you are a seasoned professional with a proven track record of supporting senior leadership and can adeptly manage complex diaries and competing priorities, we encourage you to apply. 

Key Accountabilities: 

• Provide comprehensive administrative and personal assistance to 8 Directors and 1 Managing Director, including extensive diary management for both internal and external engagements.

• Coordinate all domestic and international travel arrangements, including logistics for significant annual events.

• Manage expense reporting using Concur (training will be provided if necessary).

• Anticipate needs, prioritise tasks effectively, and make independent decisions in the face of conflicting demands.

• Act as a key point of contact, managing communication and interactions with various stakeholders, including those with strong personalities.

• Demonstrate the ability to adapt quickly to changing circumstances and immediate shifts in decisions.

• Utilise MS Office Suite, including Outlook and Teams, for document sharing and communication.

• Maintain a high level of professionalism and composure in a potentially high-pressure, 'hard-charging' environment.

Key Skills: 

• Proven experience as a Personal Assistant or Executive Assistant, supporting multiple senior leaders concurrently (minimum of 2+ senior leaders).

• Demonstrated ability to manage complex diaries and prioritise effectively, understanding the relative importance of tasks without constant senior guidance.

• Experience negotiating and working comfortably with senior-level individuals across diverse personalities.

• A resilient demeanour, capable of handling stressful situations with professionalism.

• Excellent multitasking and stakeholder management skills.

• Proficiency in MS Office Suite (Outlook, Teams). Experience with Concur is advantageous.

• Strong language skills with the ability to communicate clearly and concisely.

• A proactive and enthusiastic attitude, with a willingness to learn and adapt.

• While not essential, experience in Investment Banking or a similar environment would be beneficial.

Work Schedule:

This role requires 3 days per week in the office: Monday, Wednesday, and Thursday. The other 2 days working from home.  

About Barclays 

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group. 

Values 

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measure and reward the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it. 

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals. 

Hybrid:

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home.  We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

Your Benefits 

As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrolment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.