Personal Assistant

Personal Assistant
6 Months
PAYE 

Overall purpose of role

The candidate will be responsible for delivering professional and efficient secretarial and administrative support for up to four Directors in the BUK Legal Team. The Directors currently report into the MD, Head of Legal, European Consumer Lending (CB&P) | BUK Product

The candidate will also build relationships with other members of the BUK Legal team including BUK Legal Leadership Team and their respective PAs, providing cover for said PAs as required.

We expect the successful candidate to take an active interest in understanding the environment they work in, building an understanding of the business and function’s processes and objectives so the Directors they support can rely on their judgment to understand relative priorities and how the various appointments, meetings and outputs contribute towards that.

Key Accountabilities

Diary management for 4 Directors and organisation of meetings across the globe (including video conferences, Teams, conference calls) and booking rooms.

Booking travel for the Directors and arranging all logistics in association with travel Processing of all Director’s expenses both credit card and cash receipts within the T&E guidelines and deadlines.

Prepare and amend documentation when requested, including formatting spreadsheets, Word documents, PowerPoint presentations etc.

Responsible for organising the on-boarding of new joiners to the BUK Legal team as well as off-boarding leavers.

Work as a team with the other PAs in BUK Legal, providing appropriate cover where required.

Responsible for the BUK Legal team’s Organisational Management
Responsible for Business Continuity Management process for the BUK Legal team.

 

Team Administration

Provide secretarial support to other Directors in the team when required, especially when other PA colleagues are out of the office.
Take accountability for accuracy of data captured in the Organisational Management and SAP HR tool; processing only approved changes for both.

Assist with managing NAPA inbox and redirecting to the wider team and updating our records for all lawyers.

Be a contact for our team Sharepoint site and own permissions for the team.

Take ownership of recording all holiday requests from the team in our team charts.

Be involved in financial management for the Directors’ teams, including, raising Purchase Orders, budget planning and monitoring (e.g. for travel, expenses, discretionary spent).
 

About Barclays

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group.

Values 

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measure and reward the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it.

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals.

Hybrid Working

Barclays is currently operating in a hybrid working environment, meaning that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the details of the working pattern options for the role with the hiring manager.

Your Benefits

As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrollment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.