Executive Assistant

Location: London (Hybrid working- 2 days per week on site)

Length- 6 Months

PAYE only

Overall purpose of the role

You will be responsible for providing professional and efficient EA/PA support to the Managing Directors / Directors (MD/Ds) within Legal. The successful candidate will need to take an active interest in understanding the environment they work in, building an understanding of the bank’s processes and objectives so the MD/Ds they support can rely on their judgment to understand relative priorities and how the various appointments, meetings and outputs contribute towards that.

Key Accountabilities:

• Providing administrative support to 3-4 Managing Directors or Directors.

• Maintaining multiple calendars, organising and scheduling meetings, and arranging video conferences / meeting rooms, where required.

• Tracking of acceptances and declines for internal and external meetings and taking necessary follow up steps.

• General administrative duties, including maintaining holiday records, creating and maintaining team distribution lists and ordering stationery. 

• Solving simple IT issues, and liaising with the IT Desk and Go To Team to resolve day-to-day issues.

• Raising Gift and Entertainment requests using GEPOC, where required.

• Managing and organising the on-boarding of new joiners and off-boarding of leavers for the team.

• Booking and managing all travel arrangements, accommodation, visas, and preparing travel business itineraries.

• Processing expenses ensuring they are reconciled in a timely manner ahead of deadline and adhering to Barclays Global Travel and Expense Policy.

• Maintaining confidential and sensitive information – acting with discretion and integrity at all times. 

• Working closely with other EAs in Legal to provide full extensive administrative support and coverage to the team, ensuring workload is covered during absences and busy periods.

• Working with Business Management regarding various business management requirements, where required.

Key Skills:

• Ability to take responsibility for a number of tasks and to carry them out with minimum supervision.

• Proven ability to confidently engage with a variety of stakeholders, from fellow EA counterparts, Senior

  Management and Senior External Stakeholders.

• Excellent communication skills and telephone manner.

• Strong organisational skills and high attention to detail, achieving high pace whilst maintaining accuracy.

• Must be aware of, and sensitive to, confidentiality issues.

About Barclays

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group.

Values

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measure and reward the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it.

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals.

Hybrid Working

Barclays is currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Barclays is flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. Barclays also has a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances

Your Benefits

As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrolment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.