Personal Assistant

Location: London (Hybrid working- 2 days per week in the office on specific days)

Length: 6 months + likely 6 month extension

PAYE only 

Overall purpose of the role:

A PA / EA is required to support the directors within compliance. They require someone who is well experienced as a PA, used to working in a busy role at this level, supporting a number of directors at once.

You will be responsible for delivering professional secretarial and administrative support to Heads of sub function at MD level (3 MDs).  You will provide cover for other Compliance Services PAs as and when required and may also be required to assist the team on large meeting arrangements.

Key Accountabilities: 

The role holder will have control and take management of the diaries reminding their respective managers of future commitments and matters requiring their attention:

• Acting as gatekeeper – you will be expected to deal with confidential information where discretion and trust are essential

• Extensive organisation of internal and external meetings, booking appointments, meeting rooms/hospitability/VC facilities

• Ensure all calls are answered in a professional manner, messages are taken accurately and passed on immediately

• Tracking of acceptances and declines for internal and external meetings and taking necessary follow up steps

• Ensuring all documentation / briefing materials are provided ahead of meetings in a timely manner

• Booking travel and arranging all logistics in association with travel, arranging visas where necessary ensuring the T&E policy guidelines are followed

• Processing of all expenses both credit card and cash receipts within the T&E policy

• Managing and organising the on-boarding of new joiners and leavers for the team

• Managing and tracking of annual leave for the team

Key Skills: 

• A confident and experienced PA with strong organisational skills 

• Experienced in supporting high level directors  

• Experienced in working at pace in a busy role supporting several directors at once  

• Good Diary Management skills  

• Proactive person who challenges and looks for improvement 

• Highly proactive and forward thinking individual with a hardworking, committed, flexible and self-motivated

• Proven ability to think and plan ahead of schedule when necessary, remaining calm under pressure

• Must be a strong and adaptable team player

• Proven ability to confidently engage with a variety of stakeholders

• Proven ability to take complete ownership of tasks and see through to conclusion

About Barclays 

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group. 

Values 

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measure and reward the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it. 

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals. 

Hybrid Working

Hybrid:

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home.  We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

Your Benefits 

As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrolment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.