Personal Assistant

Personal Team Assistant

Contract length: 6 Months

Hybrid: 2 days in the office

Location: London

Department: Business Management

Job type: Contract

Overall purpose of role:

To provide a centralised hub of support to the Directors across the Function including providing diary management where required and administrative support. Provide PA and general administrative assistance to approximately 7/8 Directors within PPCR, with a focus on diary management and ad hoc requests as well as ‘Champion’ support to all grades with know-how advice and guidance.

Key Accountabilities:

• Primary point of approximately 7/8 PPCR globally based Directors

• Diary and schedule management where required by Directors, including booking appointments, conference calls/VCs and travel

• Book travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc as needed. (Directors only)

• Process Expenses and deal with any expense or corporate card related queries (Directors only)

• General ad hoc business duties for Directors including; book conference rooms, conference calls and arrange video conferences when required

• Create and maintain team distribution lists where applicable

• Act as ‘Champions’ to all grades in PPCR with support, know-how advice and guidance on Barclays systems

• Offer onboarding support to new team members but helping Directors with set up process, and offering time to new joiners to show them the systems and help with orientation.

• Maintain confidential and sensitive information; must act with discretion and integrity at all times

• The role holder will be expected to undertake a wide range of other administrative duties, such as raising POs, processing and approving of invoices

Essential Skills:

• Strong coordination and organisational skills - ability to multi-task, plan and deliver work to deadline, prioritise workload accordingly and work flexibly to meet business needs. Ability to work unsupervised and independently and turnaround requests quickly under pressure.

• High-level knowledge of MS Office (Outlook, Word, Excel), particular focus on Excel proficiency.

• Proven ability to manage multiple forward-looking calendars.

• Must be able to use initiative and prioritise own work and meet deadlines as well as being a valid team player who exhibits the Barclays values

• Ability to prioritise conflicting work demands

  Effective time management and flexibility to reallocate demands as issues arise.

About Barclays

Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group.

Values

Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measure and reward the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it.

Diversity

Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals.

Hybrid Working

Barclays is currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Barclays is flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. Barclays also has a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances 

Your Benefits

As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrolment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.