EA to CFO Barclays Europe
Length: 6 months (potential to extend)
Overall purpose of the role
Barclays is looking for an Executive Assistant to work from the offices in Dublin on a hybrid basis. You will be responsible for providing professional and efficient EA and PA support to the Barclays Europe CFO and the Finance team. You will work closely with a number of senior executives and their support offices, together with members of the Barclays Europe Board.
In this fast paced role you will take an active interest in understanding the environment they work in, building an understanding of the business and the function’s processes and objectives so the Treasurer can rely on their judgment to understand relative priorities and how the various appointments, meetings and outputs contribute towards that.
Manage and control all administrative tasks/queries and approvals on behalf of the CFO, working closely with the Finance Team in support of the CFO’s future commitments/priorities and matters requiring their attention, including:
Proficient and extensive EA and PA support to the CFO - including full diary management, scheduling meetings across Europe, ensuring the diary is up to date and flagging key deadlines, using judgment to prioritise meetings and manage clashes, responding to requests from both internal and external stakeholders swiftly.
Acting as gatekeeper for the CFO- effectively screen and manage calls/requests for the CFO as required, acting swiftly on information received, using initiative and delegating tasks to the leadership team where applicable. Oversight and approval of the CFO’s direct reports’ holiday/GEPOC/IT requests.
Invoice Management - Submitting invoices for the Finance team onto the Coupa system and ensuring approvals at all stages of the process.
Travel arrangements for the CFO – booking global travel, accommodation and logistics (arranging visas, entry requirements and preparing travel business itineraries). Reconciling expenses in a timely manner and adhering to Barclays travel policy
Events management for Finance team – organisation of leadership team offsite and year-end team offsite, responsible for booking venues, managing agenda, speakers and all related logistics.
Stakeholder Management and Leadership
Decision-making and Problem Solving
Risk and Control Objective - take ownership for managing risk and strengthening controls in relation to the work you do
Experienced PA/EA supporting MDs
High level of skill/competency in IT – Microsoft Office (Outlook, Word, PowerPoint, Excel)
Proven experience of working within a fast paced and demanding environment.
Experience of supporting at CFO level would be desirable
Ability to work at speed is very important
Able to think on your feet
Be personable and adept at dealing with a range of people
Have the ability to respond to changing priorities and urgent requests and multi task in a busy challenging environment with minimum supervision
Be very capable at prioritising your work
Strong attention to detail and highly organised
Decisive and confident, ability to work accurately and effectively under pressure and feel comfortable instructing and directing members of the team when necessary
You will need to be able to enjoy a busy and demanding workload with a high degree of interaction and interruption
Work completed accurately and to high standards
Adaptable and able to respond to changing priorities and urgent requests and multi task in a busy challenging environment with minimum supervision
Barclays is a British universal bank. It is diversified by business, by different types of customers and clients, and by geography. Barclays businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by its service company which provides technology, operations and functional services across the Group.
Everything Barclays does is shaped by its five values of Respect, Integrity, Service, Excellence and Stewardship. The Barclays values inform the foundations of its relationships with customers and clients, but they also shape how Barclays measure and reward the performance of colleagues. Simply put, success is not just about what you achieve, but about how you achieve it.
Barclays aims to foster a culture where individuals of all backgrounds feel confident in bringing their whole selves to work, feel included and their talents are nurtured, empowering them to contribute fully to Barclays vision and goals.
At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.
As a contract employee of Randstad Sourceright, you’ll receive a wide range of financial and personal benefits. There’s enrolment in a pension plan (after 12 weeks on assignment) and holiday pay. You’ll also get 24/7 access to an Employee Assistance Programme, designed to help you deal with any problems that could be affecting your home or work life. Plus, there’s discounts at heaps of high street shops, restaurants and entertainment - from Asda to Zizzi Italian restaurants.